PRG-C Proposal – IT Readiness for Workday Implementation




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IT Readiness for Workday Implementation

Transform your IT function from infrastructure managers to cloud platform leaders with our comprehensive 12-week readiness programme

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100+ UK Public Sector Deployments
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Β£17.5M Compliance Risk Mitigation
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80% Implementation Success Rate

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View 12-Week Journey

12
Week Programme
5
Key Workstreams
14
Compliance Areas
100%
Cloud-Native

Programme Overview

A structured 12-week journey to equip your IT team with the clarity, confidence, and readiness needed to successfully support your Workday implementation

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Critical Insight
Workday is not a traditional system requiring local infrastructure. It’s a cloud-native SaaS solution with significant implications for how IT contributes, governs, and supports the implementation.

Programme Objectives

  • Build foundational knowledge of the Workday platform ecosystem
  • Define clear roles and responsibilities within the programme and operating model
  • Shape actionable strategies for identity, security, integration, and data migration
  • Gain confidence to engage Workday partners from a position of clarity and control
  • Align with enterprise architecture and governance principles
  • Address UK public sector compliance requirements including NIS, GDPR, and emerging regulations

Understanding SaaS, PaaS, and iPaaS

Foundation knowledge for your cloud transformation journey in the Workday context

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SaaS

Software as a Service

What it is: Software delivered via the cloud on a subscription basis, fully managed by the provider including infrastructure, application logic, security, and updates.

Workday Example:
Core HCM, Finance, and Payroll modules. Access via web browsers while Workday maintains everything.
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PaaS

Platform as a Service

What it is: A cloud platform that allows developers to build, extend, and deploy applications without managing infrastructure.

Workday Example:
Workday Extend – build custom apps that work natively within Workday’s platform.
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iPaaS

Integration Platform as a Service

What it is: A cloud-based integration layer that connects multiple systems using APIs, connectors, and orchestration tools.

Workday Example:
Boomi, MuleSoft for enterprise-wide integration beyond native tools.

Clarifying IT’s Role in Workday

From infrastructure ownership to cloud platform governance

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Infrastructure & Environment

Key Shift: Workday operates a multi-tenant SaaS architecture

  • No need to provision infrastructure in your environment
  • Environments (implementation, sandbox, production) managed by Workday
  • Workday handles system availability, patching, and scalability

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Identity & Access Management

  • Entra ID (Azure AD) integrated with Workday for SSO using SAML
  • Role-Based Access Control (RBAC) aligned to business roles
  • Conditional access, MFA, and authentication policies in your identity platform
  • Security clearance requirements for critical infrastructure operators

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Security, Logging & Compliance

  • Workday provides in-built audit logs and usage tracking
  • Security groups configured directly in Workday
  • Integration with SIEM platforms like Microsoft Sentinel
  • NIS Regulations compliance for critical infrastructure
  • GDPR and UK data protection requirements

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Integration & Data Platform

  • Multiple integration methods: batch (EIB), real-time (APIs), developer-led (Studio)
  • Integration tooling strategy: native, iPaaS, or hybrid
  • Define authoritative data sources and migration preparation
  • Energy sector-specific data requirements and EUSR integration

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Governance & Architecture

  • Shift from infrastructure control to service and data governance
  • Alignment with enterprise architecture principles
  • Documentation and support models for SaaS-era operations
  • Government Digital Service Standards compliance
  • Technology Code of Practice adherence

Five Key Workstreams

Structured approach to build readiness across all critical areas

1

Platform Education

Demystify the Workday technology landscape: SaaS, PaaS, iPaaS, Extend, integrations

2

Role of IT in SaaS

Clarify what IT owns (identity, integration, governance) and what Workday handles

3

Integration & Data Strategy

Build a full view of current systems and map the path to integration and data migration readiness

4

Expert & Partner Engagement

Use real-world input to validate strategies and shape plans

5

Implementation Orientation

Ensure IT is ready to govern and support delivery, from planning to post go-live

12-Week Programme Timeline

Our structured approach to preparing your IT team for Workday success


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Foundation

Weeks 1-3

Platform education, role clarity, and programme setup

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Discovery

Weeks 4-6

Integration landscape and data quality assessment

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Design

Weeks 7-9

Strategy development and partner validation

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Delivery

Weeks 10-12

Finalisation, orientation, and handover

Week-by-Week Breakdown


Week 1

Kick-off & Discovery Planning

Launch programme, align stakeholders, confirm scope and governance

Key Activities
  • Programme kick-off with IT resource and other key senior business personnel
  • Confirm knowledge gaps and engagement model
  • Define workshop cadence and data access needs
  • Share foundational reading on SaaS, PaaS, iPaaS
Outputs
  • Engagement Plan & Stakeholder Map
  • Workshop Schedule


Week 2

Workday Platform 101

Provide foundational understanding of Workday’s operating model

Key Activities
  • Workshop: SaaS, PaaS, iPaaS, Workday Extend
  • Discuss tenant strategy and update cycles
  • Introduce Workday Studio, Prism, BIRT
Outputs
  • Platform Education Material
  • Capability Matrix


Week 3

IT Responsibilities in Workday

Clarify IT’s role across the Workday lifecycle

Key Activities
  • Workshop: Identity, Security, Integration, Monitoring
  • Discuss Entra ID, SSO, RBAC, SIEM responsibilities
  • Explore governance models and operating boundaries
Outputs
  • RACI Matrix
  • Governance Outline
  • Platform Ownership Summary


Week 4

Workday Integration Overview

Understand Workday-native and external integration approaches

Key Activities
  • Workshop: EIB, Core Connectors, APIs, Studio
  • iPaaS options (Boomi, MuleSoft)
  • Review logging, exception handling, support models
Outputs
  • Integration Options Matrix
  • Tooling Consideration Log
  • Initial Integration Design Principles


Week 5

Integration Landscape Discovery

Map current integrations and technical environment

Key Activities
  • Interview system owners (HR, Finance, Payroll)
  • Catalogue inbound/outbound data flows
  • Document interface types (batch, real-time)
Outputs
  • Integration Inventory
  • System Touchpoint Map
  • Complexity Categorisation Matrix


Week 6

Data Discovery & Quality Review

Identify data sources, assess quality and readiness

Key Activities
  • Workshop: Data Domains & Ownership
  • Identify authoritative systems and data issues
  • Begin data profiling and cleansing discussions
Outputs
  • Data Inventory
  • Quality Assessment Log
  • Source System Register


Week 7

Integration Strategy Design

Define integration strategy and tooling decisions

Key Activities
  • Workshop: Matching use cases to integration types
  • Define error handling, retry logic, support model
  • Decide on in-scope and out-of-scope tooling
Outputs
  • Draft Integration Strategy
  • Integration Decision Framework
  • Support Model Recommendation


Week 8

Data Migration Strategy Design

Define approach, phasing, and tooling for data migration

Key Activities
  • Workshop: Migration cycles and cutover planning
  • Define source-to-target mapping requirements
  • Discuss retention, archiving, and GDPR compliance
Outputs
  • Draft Data Migration Strategy
  • Migration Phasing Plan
  • Data Risk Log


Week 9

Partner-Led Integration & Migration Demos

Validate assumptions and learn from expert delivery partners

Key Activities
  • Workshop/demo with Workday partner(s)
  • Compare approaches, tooling, and lessons learned
  • Assess delivery methods and best practices
Outputs
  • Refined Integration & Migration Strategies
  • Partner Feedback Log
  • Updated Tooling Recommendations


Week 10

Finalise Integration & Data Strategies

Consolidate and review draft strategy documents

Key Activities
  • Internal review of strategy documents
  • Stakeholder walkthroughs and validation
  • Align on responsibilities and delivery roadmap
Outputs
  • Final Integration Strategy
  • Final Data Migration Strategy
  • Executive Summary for Programme Sponsor


Week 11

Implementation Orientation

Prepare IT for the implementation phase

Key Activities
  • Workshop: Workday implementation lifecycle
  • Discuss tenant cutover, testing, and legacy decommissioning
  • Plan support and change management model
Outputs
  • Implementation Overview Deck
  • Draft Operating Model (Post-Go Live)
  • Key Delivery Milestones Log


Week 12

Transition Planning & Handover

Confirm IT readiness and handover for implementation

Key Activities
  • Final review of strategies and decisions
  • Identify quick wins vs long-term needs
  • Confirm partner shortlist and SOW inputs
Outputs
  • Handover Pack: Strategies, Plans, Responsibilities
  • Recommendations for Implementation Resourcing
  • Transition Readiness Checklist

Key Programme Deliverables

Tangible outputs that position your IT team for success

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Workday Platform Education Materials

Comprehensive training resources covering SaaS, PaaS, iPaaS, and Workday-specific technologies

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IT Roles & Responsibilities Matrix

Clear RACI defining IT’s role across the Workday lifecycle and operating model

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Integration & Data Landscape Maps

Visual documentation of current state and future integration architecture

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Integration & Data Migration Strategies

Signed-off strategies with tooling decisions and phasing plans

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Implementation Orientation Briefing

Comprehensive guide for IT’s role during implementation

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Recommendations Pack & Transition Handover

Complete handover documentation with partner selection inputs

UK Public Sector Compliance

Comprehensive compliance framework addressing current and emerging regulations

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Critical Compliance Alert
UK energy regulators face 14 major regulations affecting HR systems with penalties reaching Β£17.5 million for serious breaches. The Employment Rights Bill and emerging AI regulations will require fundamental system redesigns by 2026.

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Critical Infrastructure

  • NIS Regulations 2018 compliance
  • Enhanced cybersecurity measures
  • Business continuity planning
  • Β£17 million maximum penalty
  • Security clearance requirements

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Data Protection

  • UK GDPR & DPA 2018
  • Special category data handling
  • FOI Act balance
  • Privacy by design
  • Cross-border transfers

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Equality & Employment

  • Public Sector Equality Duty
  • Gender pay gap reporting
  • Accessibility (WCAG 2.2 AA)
  • Employment Rights Bill 2025
  • Zero-hours contract reforms

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Emerging Regulations

  • AI Act compliance (EU operations)
  • Algorithmic accountability
  • ESG reporting requirements
  • Sustainability metrics
  • Future-proof architecture

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Government Standards

  • GOV.UK Service Standard
  • Technology Code of Practice
  • G-Cloud compliance
  • Cyber Essentials Plus
  • Open standards adoption

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Energy Sector

  • EUSR registration
  • Skills verification
  • Regulatory reporting
  • Sector certifications
  • Competency frameworks

Ready to Transform Your IT Function?

Join leading UK public sector organisations in successfully implementing Workday with confidence and compliance

PRG Consulting

Empowering IT teams to lead successful Workday implementations through comprehensive readiness programmes, strategic guidance, and proven methodologies.

Β© 2025 PRG Consulting. IT Readiness for Workday Implementation Programme.